Family Violence, Supporting Vulnerable Clients & Financial Hardship Policy

INTRODUCTION

This Family Violence, Supporting Vulnerable Clients and Financial Hardship Policy (Policy) has been developed to comply with National Insurance Brokers Association (NIBA) Insurance Brokers Code of Practice (the Code) and sets out how Annis Group Pty Ltd identifies and supports vulnerable Clients, including those affected by Financial Hardship and Family Violence.

For the purposes of this Policy, any reference to “Clients” includes clients of Annis Group Pty Ltd as well as any other individual entitled to Financial Hardship support under the Code. This could include individuals who we are seeking to recover money from as we believe they have caused damage to an insured Client.

Annis Group Pty Ltd is committed to exercising greater care when dealing with vulnerable Clients. A person may be vulnerable due to a range of factors, including:

1. age;
2. disability;
3. mental health conditions;
4. physical health conditions;
5. family violence;
6. language barriers;
7. cultural background;
8. Aboriginal or Torres Strait Islander status;
9. remote location; or
10. financial distress.

1. Policy Statement

Annis Group Pty Ltd has a long-standing commitment to conducting its business with honesty and integrity and remains committed to full compliance with the Code and informing Clients, and employees about information and assistance available to vulnerable people, including those experiencing Financial Hardship and Family Violence.

This policy and the Annis Group Pty Ltd internal policy and training programs assist employees to:

1. Identify and understand if a Client may be vulnerable;
2. determine how best, and to what extent, they can support a vulnerable Client;
3. take account of a Client’s particular needs or vulnerability; and
4. engage with a vulnerable Client with sensitivity, dignity, respect and compassion. This may include arranging additional support and referring the Client to specialised people or

Annis Group Pty Ltd may need to be flexible and vary the approach based on individual circumstances, including providing more personalised support to help navigate our processes and working within any processes and procedures.

2. Family Violence

In Australian law, ‘Family Violence’ is defined as:

“violent, threatening or other behaviour by a person that coerces or controls a member of the person’s

family or causes the family member to be fearful.”

Family Law Act 1975 (Cth), section 4AB.

Family Violence means much more than physical violence.  It includes:

• emotional abuse, psychological abuse, sexual abuse, financial or economic abuse; and
• damage to

The way employees deal with Clients who may be affected by Family Violence should facilitate, rather than act as a barrier to identifying Family Violence and improve the experience of those affected by Family Violence.

The aim of the Policy is to ensure that whenever Family Violence is identified or suspected, the safety of the Client affected by Family Violence and their family is protected.

Annis Group Pty Ltd recognises that Family Violence is unacceptable in any relationship and Clients experiencing Family Violence will be treated with dignity and respect.

The support of Clients experiencing Family Violence and their family is the highest priority. Clients who indicate or disclose Family Violence, are able to access support from Annis Group Pty Ltd that is appropriate to their circumstances.

3. Assisting Clients

Annis Group Pty Ltd can assist vulnerable Clients, including those experiencing Financial Hardship or Family Violence by:

• ensuring safe and confidential communication in light of individual circumstances;
• helping to set up new insurance policies;
• helping to arrange access to financial hardship support; and
• referral to specialist support

In circumstances where the issue is complex or unable to be dealt with by the primary person who took the call, it is to be immediately referred to the Compliance Team for consideration.

The Client must be informed of this action.

4. Third Parties

If Annis Group Pty Ltd are advised or we identify that a client or potential client requires support from a third party (eg: lawyer, interpreter, or friend) we will make reasonable accommodations to allow for this.

5. Financial Hardship

Financial Hardship occurs when Clients experience difficulty in meeting their financial obligations to Annis Group Pty Ltd

The support Annis Group Pty Ltd can offer does not include support with paying the premiums under an insurance policy we have issued.

If a Client informs Annis Group Pty Ltd, or we identify, that they are experiencing Financial Hardship, we will provide them with:

• if appropriate, contact details for the National Debt Helpline – 1800 007

6. Training

Training is tailored to all employee roles within the business and the degree of contact they have with Clients.

Annis Group Pty Ltd will aim to ensure that all employees and have been trained and receive ongoing training so that they:

• are aware of Annis Group Pty Ltd policies and procedures when they are engaging with vulnerable Clients;
• identify vulnerable Clients, including those affected by Family Violence;
• deal appropriately and sensitively with vulnerable Clients; and
• apply the Family Violence & Supporting Vulnerable Clients policy and related policies and procedures relevant to their role in dealing with Clients.

Training is aimed at assisting employees to reduce the impact of vulnerability and Family Violence on Clients.

7. Reporting

Any notification of Vulnerability or Financial Hardship received by a member of staff must be reported

Bianca Cook – Responsible officer & Director of Operations.

8. SUPPORT SERVICES AND RESOURCES